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New updated NCOER Evaluation Reporting System AR 623-3
1. What does AR 623-3 cover?
A: Evaluation Reporting System (NCOER’s).
2. What publication covers Evaluation Reporting System (NCOER’s)?
A: AR 623-3.
3. Para 1-1 What does AR 623-3 cover?
A: Evaluation standards for all ranks, Officer, Warrant Officers, and Enlisted.
4. Para 1-1 What is DA form 2166-9 series?
A: NCO Evaluation Report.
5. Para 1-1 What is DA Form 2166–1A?
A: NCOER Support Form.
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6. Para 1-1 What form is used for the NCO Evaluation Report?
A: DA form 2166-9 Series.
7. Para 1-1 What form is used for the NCOER counseling and support form?
A: DA form 2166-1A.
8. Para 1-1 What is the DA form 1059?
A: Service School Academic Evaluation Report.
9. Para 1-1 What DA form is used for the Service School Academic Evaluation Report?
A: DA Form 1059.
10. Para 1-1 Where are the procedures, tasks, and steps pertaining to the completion of each evaluation report and support form are contained in?
A: DA Pamphlet (DA Pam) 623–3.
11. Para 1-4 (5) What do rating schemes show?
A: Rating schemes show the rated Soldier’s name, indicate the effective date for each designated rating official.
12. Para 1-4 (5) How are rating schemes maintained and distributed?
A: published within the unit and made accessible.
13. Para 1-4 (14) When must the NCOER reach HRC?
A: no later than 90 days after the “THRU” date of the evaluation report.
14. Para 1-4 What should rating chains correspond as nearly as practical to?
A: the chain of command or chain of supervision.
15. Para 1-4 Who should give timely counseling to subordinates?
A: Rating officials.
16. Para 1-4 What kind of assessments should rating officials give to rated Soldiers?
A: candid assessments.
17. Para 1-4 When should the rated Soldier be provided a copy of his or her rater’s and senior rater’s support forms?
A: at the beginning of the rating period.
18. Para 1-5 Who is responsible for the evaluation function?
A: rating officials, rated Soldiers, battalion (BN) and brigade (BDE) adjutants (S1).
19. Para 1-7 What will evaluate the performance and potential of noncommissioned officers?
A: The NCOER DA form 2166-9 series.
20. Para 1-8 (A) What does ERS stand for?
A. Evaluation Reporting System.
21. Para 1-8-1 What does the ERS encompasses?
A: the means and methods needed for developing people and leaders.
22. Para 1-8-2 What does the ERS identify?
A: Soldiers who are best qualified for promotion and assignment to positions of greater responsibility.
23. Para 1-8-3 What does the ERS combine major elements of?
A: counseling, assessment, documentation, and integration.
24. Para 1-8-3A Who assess a Soldier’s performance and potential?
A. Rating Officials.
25. Para 1-8-4B What does DA Form 1059 and DA form 1059-1 focus exclusively on?
A. the Soldier’s performance and accomplishments while attending a school or course.
26. Para 1-8-4B What is the DA form 1059 for?
A. evaluation report for military institutions.
27. Para 1-8-4B What is the DA form 1059-1 for?
A. evaluation report for civilian institutions.
28. 1-8-C1 What is the primary function of the ERS?
A. to provide information to HQDA for use in making personnel management decisions.
29. Para 1-9 What three things should be considered when preparing an evaluation report?
A: (1) The relative experience.
(2) The efforts made.
(3) The results.
30. Para 1-10 Who may require changes be made to an evaluation report?
A: no person may require changes be made to an evaluation report.
31. Para 1-10 Who will point out obvious inconsistencies or administrative errors to the appropriate rating officials?
A: Members of the rating chain, the BN/BDE S1, or HQDA.
32. Para 1-11 What must a CDR or commandant that discovers an evaluation report rendered by a subordinate do if an ER may be illegal, unjust, or otherwise in violation of regulation?
A: he or she will conduct a Commander’s inquiry into the matter.
33. Para 1-11 What matters will a Commander’s inquiry be confined to?
A: matters related to the clarity of the evaluation report, the facts contained in the evaluation report, and the conduct of the rated Soldier and members of the rating chain.
34. Para 1-11 Can the Commander direct that an evaluation report be changed?
A: No; command influence may not be used to alter the honest evaluation of a rated Soldier by a rating official.
35. Para 1-12 Can an ER prepared by a previous unit on a Soldier be requested?
36. Para 2-3 Who establishes a rating chain?
A: CDRs, commandants, and organization leaders.
37. Para 2-3 Who approves the rating chain?
A: the next higher CDR, commandant, or leader of an organization.
38. Para 2-3 Is the evaluation of Soldiers by persons not involved in the chain of command or chain of supervision appropriate?
A: Generally No.
39. Para 2-3 F-2 What is DA Form 2166–9 series (NCOER) rating chains?
A: These normally will consist of the rated NCO, the rater, the senior rater.
40. Para 2-4 When will the rating chain be established?
A: at the beginning of the rating period.
41. Para 2-5 (A) What are the requirements to be a Rater for an NCOER?
A: The rater will be the immediate supervisor of the rated Soldier.
42. Para 2-7 What are the requirements to be a Senior Rater for an NCOER?
A: The senior rater will be the immediate supervisor of the rater.
43. Para 2-8 When is a mandatory supplementary review required?
A: for NCOERs when a senior rater within the rated NCOs rating chain includes an NCO , warrant officers in the rank of WO1 through CW2, and officer in the rank of 2LT and 1LT.
44. Para 2-8 What is the minimum time period is required for reviewer qualification?
45. Para 2-8 Who should conduct a review of every NCOER?
A: CSM, SGM, or 1SG.
46. Para 2-10 What is the minimum amount of time before a NCO can be rated?
A: to be eligible for an evaluation report, a Soldier will complete 90 calendar days in the same position under the same rater.
47. Para 2-10 (B) What are the responsibilities of the rated Soldier when it comes to their evaluation?
A: (1) Perform each assigned or implied duty to the best of their ability and seek the advice of the rating officials in the rating chain.
(2) Participate in counseling and discuss with the rating chain the duty description.
(3) Assess the objectives throughout the rating period.
(4) Describe the duties, objectives, and significant contributions on evaluation support forms.
(5) Review and sign the evaluation report after it has been completed by the senior rater.
48. Para 2-12 (A) Who will provide a copy of their support form to the rated Soldier at the beginning of the rating period?
A: The Rater.
49. Para 2-12 (B) Who will discuss the scope of the rated Soldier’s duty description with him or her?
A: The Rater.
50. Para 2-12 (B) When must the rater discuss the scope of the rated Soldier’s duty description with him or her?
A: within 30 days after the beginning of the rating period.
51. Para 2-12 (C) What should the rater discuss during the initial counseling?
A: The counseling should outline a duty description and performance objectives.
52. Para 2-12 (H) Who is responsible for verifying the rated Soldier’s APFT results and height and weight data?
A: The Rater.
53. Para 2-12 H (14) Does the rater have to place comments on the NCOER for a failed PT test?
A: Yes; The rater must provide comments for an APFT failure.
54. Para 2-12 What should be done if the rated NCO does not meet height and weight requirements?
A: The Rater must annotate a “NO” entry.
55. Para 2-12 What areas should the Rater assess the rated Soldier’s performance of the SHARP program?
A: (1) Promoting the personal and professional development of subordinates.
(2) Ensuring the fair, respectful treatment of unit personnel.
(3) Establishing a command climate that fosters dignity and respect.
(4) Identify any failures by the rated Soldier.
56. Para 2-12 What section of the 2166-9 will information on SHARP be annotated?
A: in the character section.
57. Para 2-12 (K) What must a rater document on a ER if any substantiated finding, about the Soldier is found?
A: (1) Committed an act of sexual harassment or sexual assault.
(2) Failed to report a sexual harassment or sexual assault.
(3) Failed to respond to a complaint or report of sexual harassment or sexual assault.
(4) Retaliated against a person making a complaint or report of sexual harassment or sexual assault.
58. Para 2-14 (B) Who is responsible for ensuring that the signed and completed NCOER is provided to HQDA and the rated NCO?
A: The Senior Rater.
59. Para 2-14 B (3) What must the Senior Raters consider when evaluating performance?
A: 1 The rated Soldier’s experience.
2. The relative risk associated with the performance.
3. The difficulty of the organization’s mission.
4. The prudence and results of action taken.
5. The adequacy of resources.
6. The overall efficiency of the organization
60. Para 2-15 (A) What does evaluation report reviews provide?
A: the evaluation reporting process, and the accuracy of the completed report.
61. Para 2-18 (A) Why should every NCOER receive an undocumented review by the 1SG, SGM, or CSM?
A: to ensure accountability of Soldiers’ NCOERs and to oversee the performance of junior NCOs.
62. Para 2-18 (B) What must the supplementary reviewer do?
A: (1) Ensure that the proper rater and senior rater complete the report.
(2) Examine the evaluations rendered by the rater and senior rater to ensure they are clear, consistent, and just.
63. Para 2-18 (E) Can the reviewer direct that the rater or senior rater change an evaluation thought to be honest opinions?
64. Para 2-19 B (1) What happens if the Rater is no longer eligible to rate the NCO?
A: 1. If the minimum rating period has not been met, the period is nonrated.
2. If the minimum rating period has been met, the senior rater will perform the rater’s function.
65. Para 2-19 B-3 (A) What happens if a rater or senior rater is suspended?
A: When a rater or senior rater is suspended, the suspended time will be counted as nonrated time on the rated NCO’s NCOER.
66. Para 2-19 C (1) What happens in the event of loss, relief, or incapacitation of that rating official for a DA form 1059?
A: a new rater and authenticating official will be designated by the commandant of the school.
67. Para 2-19 (D) What happens if there is a loss of the rated Soldier?
A: 1. The death of a Soldier does not require an evaluation report.
2. Any previous evaluation report having a “THRU” date prior to the date of a Soldier’s death can still be submitted.
68. Para 3-2 (C) What are the two types of evaluation reports?
A: mandatory and optional.
69. Para 3-4 What does follow-up counseling with the support form enhance?
A: it assures a verified communication process throughout the rating period.
70. Para 3-4 (B) What things are the rated NCO better able to do if the support form is used correctly?
A: (1) Direct and develop their subordinates.
(2) Plan for accomplishing the mission.
(3) Gain valuable information about the organization.
(4) Find better ways to accomplish the mission.
71. Para 3-4 (C) What does performance objectives as the basis for leadership communication enable?
A: the rater and the rated Soldier to identify the most important tasks, priorities, major areas of concern, and responsibilities of the rated Soldier.
72. Para 3-4 (C) What are categories of objectives that are alternatives when doing the support forms communications process?
A: 1. Routine objectives.
2. Problem solving objectives.
3. Innovative objectives.
4. Personal development objectives.
73. Para 3-4 C (1) What are routine objectives?
A: They deal with repetitive duties.
74. Para 3-4 C (2) What are problem solving objectives?
A: they deal with problem situations.
75. Para 3-4 C (3) What are innovative objectives?
A: They create new or improved methods of operation.
76. Para 3-4 C (4) What are personal development objectives?
A: they further the professional growth of the rated officer, NCO, or their subordinates.
77. Para 3-7 B 1 (B) Who will discuss goals that promote a healthy workplace environment?
A: The Rater.
78. Para 3-7 B 1 (B) What else must the rater discuss and establish goals for when doing initial evaluation?
A: 1. supporting EO and EEO programs.
2. fostering a climate of dignity and respect.
3. adhering to the SHARP Program.
4. eliminating sexual harassment and sexual assault in their unit.
79. Para 3-7 (E) Where will the rater forward the NCOER to?
A: to the senior rater with their portions completed.
80. Para 3-9 (B) (1) What should the senior rater do within the first 30 days of the rating period?
A: The senior rater should verify the face-to-face discussion by dating and initialing the DA Form 2166–9–1A.
81. Para 3-17 (A) Can awards and/or special recognition received during the rating period be cited in evaluation comments?
82. Para 3-17 (D) Are abbreviations or acronyms authorized on the NCOER without them being spelled out first?
83. Para 3-17 (D) What abbreviations or acronyms are authorized on the NCOER without them being spelled out first?
A: those found in the Authorized Abbreviations, Brevity Codes, and Acronyms (ABCA) database information on the ABCA database.
84. Para 3-18 What regulation, chapter and paragraph prohibits certain language and writing techniques on an NCOER ?
A: AR 623-3 Chapter 3 Paragraph 18.
85. Para 3-19 (A) Where on the NCOER will the rater or senior rater comment on a NCOER if the NCO was arrested or charged with a crime?
A: No where.
86. Para 3-19 (C) What is the reason raters and senior raters should not put derogatory comments prior to the findings or finalization of an inquiry?
A: to prevent unjustly prejudicial information from being permanently included in a Soldier’s AMHRR.
87. Para 3-20 (A) What are some examples of prohibited comments for a NCOER?
A:differences relating to race, color, religion, gender, age, sexual orientation, or national origin is prohibited.
88. Para 3-20 (C) Can raters or senior raters comment on an accusation made to IG by the rated NCO that is later found to be an untrue accusation?
89. Para 3-21 (C) Can comments about marital status be on a NCOER?
A: Only in rare instances are there are exceptions.
90. Para 3-25 (A) What are some negative items allowed to be mentioned on the NCOER if substantiated?
A: (1) Criminal acts.
(2) Conviction of a driving under the influence charge.
(3) Acts of sexual misconduct or physical or mental abuse.
(4) Inappropriate or unprofessional personal relationships.
(5) Involvement in extremist organizations and/or activities.
(6) Acts of reprisal.
(7) Behavior that is inconsistent or detrimental to good order, conduct, and discipline.
(8) Activities or behavior otherwise prohibited by AR 600–20.
91. Para 3-25 (B) What are the items that require comments on evaluation reports when substantiated?
A: (1) EO complaints.
(2) findings of sexual harassment and/or sexual assault.
(3) failure to report a sexual harassment and/or sexual assault.
(4) failure to respond to a complaint or report of sexual harassment and/or sexual assault.
(5) retaliation against a person making a complaint or report of sexual harassment and/or sexual assault.
92. Para 3-33 What is the primary reference for procedural guidance on preparing evaluation reports?
A: DA Pam 623–3.
93. Para 3-40 When is a change of rater NCOER mandatory?
A: (1) The rated NCO ceases to serve under the immediate supervision of the rater.
(2) A rated NCO is reduced to the rank of specialist or below.
94. Para 3-41 When is an annual NCOER mandatory?
A: for a rated Soldier upon completion of 1 calendar year of duty.
95. Para 3-42 When is an extended annual NCOER mandatory?
A: to cover any period of nonrated time since the previous evaluation report when 1 calendar year has elapsed.
96. Para 3-43 When is a change of duty NCOER mandatory?
A: when a rated Soldier is reassigned to a different principal duty while still serving under the same rater.
97. Para 3-55 When is a relief for cause NCOER mandatory?
A: when an NCO is relieved for cause.
98. Para 3-56 What is a complete the record NCOER completed for?
A: for an NCO who is about to be considered by a selection board, however, The rated NCO must not have received a previous NCOER for the current duty position.
99. Para 3-57 What is a senior rater option NCOER completed for?
A: when a change in senior rater occurs.
100. What should senior rater comments convey and in what order of precedence?
A: 1. Promote: when should NCO be promoted.
2. Select: Select for school attendance and when should they be selected.
3. Assign: What type of position would NCO best serve the Army.