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New Updated NCOER Evaluation Reporting System AR 623-3
1. What does AR 623-3 Cover?
A: Evaluation Reporting System (NCOER’s)
2. What Publication covers Evaluation Reporting System (NCOER’s)?
A: AR 623-3
3. Para 1-1 What does AR 623-3 cover?
A: Evaluation standards for all ranks, Officer, Warrant Officers, and Enlisted
4. Para 1-1 What is DA form 2166-9 series?
A: NCO Evaluation Report
5. Para 1-1 What is DA form DA Form 2166–1A?
A: NCOER Support Form
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6. Para 1-1 What form is used for the NCO Evaluation Report?
A: DA form 2166-9 Series
7. Para 1-1 What form is used for the NCOER Counseling and Support Form?
A: DA form 2166-1A
8. Para 1-1 What is the DA form 1059?
A: Service School Academic Evaluation Report
9. Para 1-1 What DA form is used for the Service School Academic Evaluation Report?
A: DA Form 1059
10. Para 1-1 Where are the Procedures, tasks, and steps pertaining to the completion of each evaluation report and support form are contained in?
A: DA Pamphlet (DA Pam) 623–3
11. Para 1-4 (5) What do rating schemes show?
A: Rating schemes show the rated Soldier’s name, indicate the effective date for each designated rating official, and are published within the unit and made accessible, either manually or electronically, to each rated Soldier and each member of the rating chain
12. Para 1-4 (5) How are rating schemes maintained and distributed?
A: published within the unit and made accessible, either manually or electronically, to each rated Soldier and each member of the rating chain. Any changes to rating schemes will also be published and distributed
13. Para 1-4 (14) When must the NCOER reach HRC?
A: no later than 90 days after the “THRU” date of the evaluation report
14. Para 1-4 What should Rating chains correspond as nearly as practical to?
A: the chain of command or chain of supervision
15. Para 1-4 Who should give timely counseling to subordinates on professionalism and job performance, encouraging self-improvement, when needed?
A: Rating officials
16. Para 1-4 What kind of assessments should rating officials give to rated Soldiers?
A: Rating officials provide candid assessments of rated Soldiers
17. Para 1-4 When should the rated Soldier be provided a copy of his or her rater’s and senior rater’s support forms?
A: at the beginning of the rating period
18. Para 1-5 Who is responsible for the evaluation function?
A: The evaluation function is the responsibility of rating officials, rated Soldiers, battalion (BN) and brigade (BDE) adjutants (S1), or unit personnel administration office, and HQDA
19. Para 1-7 What will Evaluate the performance and potential of noncommissioned officers (NCOs), in the grades of sergeant (SGT) through command sergeant major (CSM), in peacetime and wartime?
A: The NCOER DA form 2166-9 series
20. Para 1-8 (A) What does ERS stand for?
A. Evaluation Reporting System
21. Para 1-8-1 What does the ERS encompasses?
A: the means and methods needed for developing people and leaders.
22. Para 1-8-2 What does the ERS identify?
A: Soldiers who are best qualified for promotion and assignment to positions of greater responsibility
23. Para 1-8-3 What does the ERS combine major elements of?
A: counseling, assessment, documentation, and integration with other personnel functions to meet the needs of the Army, rating officials, and rated Soldiers in their current environments
24. Para 1-8-3A Who assess a Soldier’s performance and potential against standards-the Army Leadership IAW ADRP 6-22 Chapter 1?
A. Rating Officials
25. Para 1-8-4B What does DA Form 1059 and DA form 1059-1 focus exclusively on?
A. the Soldier’s performance and accomplishments while attending a school or course
26. Para 1-8-4B What is the DA form 1059 for?
A. evaluation report for military institutions
27. Para 1-8-4B What is the DA form 1059-1 for?
A. evaluation report for civilian institutions
28. 1-8-C1 What is the primary function of the ERS?
A. to provide information to HQDA for use in making personnel management decisions.
29. Para 1-9 What three things should be considered when preparing an Evaluation Report?
A: (1) The relative experience of the rated officer or NCO.
(2) The efforts made by the rated officer or NCO.
(3) The results that could be reasonably expected given the time and resources available.
30. Para 1-10 Who may require changes be made to an evaluation report?
A: Except to comply with this regulation and DA Pam 623–3, no person may require changes be made to an evaluation report
31. Para 1-10 Who will point out obvious inconsistencies or administrative errors to the appropriate rating officials?
A: Members of the rating chain, the BN/BDE S1 and/or servicing administrative office, or HQDA
32. Para 1-11 What must a CDR or commandant that discovers an evaluation report rendered by a subordinate or a subordinate command do if an ER may be illegal, unjust, or otherwise in violation of regulation?
A: he or she will conduct a Commander’s inquiry into the matter
33. Para 1-11 What matters will a Commander’s inquiry be confined to?
A: matters related to the clarity of the evaluation report, the facts contained in the evaluation report, the compliance of the evaluation with policy and procedures established by HQDA, and the conduct of the rated Soldier and members of the rating chain
34. Para 1-11 Can the Commander direct that an evaluation report be changed?
A: No; command influence may not be used to alter the honest evaluation of a rated Soldier by a rating official
35. Para 1-12 Can an ER prepared by a previous unit on a Soldier be requested?
A: No; Requests to access evaluation reports prepared by another unit or rating chain officials cannot be granted
36. Para 2-3 Who establishes a rating chain?
A: CDRs, commandants, and organization leaders will establish rating chains and approved by the higher CDR, commandant, or leader of an organization
37. Para 2-3 Who approves the rating chain?
A: the next higher CDR, commandant, or leader of an organization
38. Para 2-3 Is the evaluation of Soldiers by persons not involved in the chain of command or chain of supervision appropriate?
A: Generally No
39. Para 2-3 F-2 What is normally DA Form 2166–9 series (NCOER) rating chains?
A: These normally will consist of the rated NCO, the rater, the senior rater, and in some instances, a supplementary reviewer. The senior rater will accomplish the final rating chain review
40. Para 2-4 When will the rating chain for a rated Soldier will be established?
A: at the beginning of the rating period
41. Para 2-5 (A) What are the requirements to be a Rater for a NCOER?
A: The rater will be the immediate supervisor of the rated Soldier responsible for directing and assessing the rated Soldier’s performance
42. Para 2-7 What are the requirements to be a Senior Rater for a NCOER?
A: The senior rater will be the immediate supervisor of the rater and a supervisor above all other rating officials in the rated officer’s chain of command or chain of supervision
43. Para 2-8 When is a mandatory supplementary review required?
A: A mandatory supplementary review is required for NCOERs when a senior rater within the rated NCOs rating chain includes an NCO in the rank of SFC through 1SG/MSG, warrant officers in the rank of WO1 through CW2, and Army officer in the rank of 2LT and 1LT
44. Para 2-8 What is the minimum time period is required for reviewer qualification?
45. Para 2-8 Who should conduct an undocumented review of every NCOER to ensure accountability of Soldiers’ NCOERs and to supervise performance of junior NCOs?
A: CSM, SGM, or 1SG
46. Para 2-10 What is the minimum amount of time before a NCO can be rated?
A: to be eligible for an evaluation report, a Soldier will complete 90 calendar days in the same position under the same rater
47. Para 2-10 (B) What are the responsibilities of the Rated Soldier when it comes to their Evaluation?
A: (1) Perform each assigned or implied duty to the best of their ability, always trying to improve on the accomplishment of the organization’s mission and periodically evaluate their own performance and, when in doubt, seek the advice of the rating officials in the rating chain
(2) Participate in counseling and provide and discuss with the rating chain the duty description, performance objectives with the rater, as appropriate. This counseling will occur within 30 days after the beginning of each new rating period and at least quarterly thereafter.
(3) Assess (with the rater) the validity of the objectives throughout the rating period. This may result in having to revise and update both objectives and duty description as the situation changes. The rated Soldier may also have to develop new objectives with the rater.
(4) Describe (with the rater) duties, objectives, and significant contributions (as applicable) on evaluation support forms. Assessment will be conducted with the rating chain throughout and at the end of the rating period. Rated Soldiers have the opportunity to express their own views during the assessment to ensure that they are clear, concise, and accurate. Changes to support form entries are allowed when the rated Soldier agrees with the changes.
(5) Review and sign the evaluation report after it has been completed by the senior rater before departing from a unit of assignment. The rated Soldier’s signature verifies that administrative data, including SSN, counseling dates, Army Physical Fitness Test (APFT), and height and weight entries, on the evaluation report are correct and confirms that the rated Soldier has seen the completed evaluation report.
48. Para 2-12 (A) Who will provide a copy of their support form, along with the senior rater’s support form, to the rated Soldier at the beginning of the rating period?
A: The Rater
49. Para 2-12 (B) Who will discuss the scope of the rated Soldier’s duty description with him or her?
A: The Rater
50. Para 2-12 (B) When must the Rater discuss the scope of the rated Soldier’s duty description with him or her?
A: within 30 days after the beginning of the rating period
51. Para 2-12 (C) What should the Rater discuss during the initial counseling If the rated Soldier is recently assigned to the organization?
A: The counseling should outline a duty description and performance objectives to guide the new NCO in achieving the standards
52. Para 2-12 (H) Who is responsible for verifying the rated Soldier’s APFT results, height and weight data (including compliance with AR 600-9) for entry on the evaluation report?
A: The Rater
53. Para 2-12 H (14) Does the rater have to place comments on the NCOER for a failed PT test?
A: Yes; The rater must provide comments for an APFT failure
54. Para 2-12 What should be done if the Rated NCO does not meet height and weight requirements?
A: The Rater must annotate a “NO” entry annotated after height and weight indicating noncompliance with AR 600–9
55. Para 2-12 What areas should the Rater assess the rated Soldier’s performance in fostering a climate of dignity and respect and adhering to the requirements of the SHARP Program?
A: (1) Promoting the personal and professional development of subordinates
(2) Ensuring the fair, respectful treatment of unit personnel
(3) Establishing a workplace and overall command climate that fosters dignity and respect for all members of the unit.
(4) identify any failures by the rated Soldier to foster a climate of dignity and respect and adhere to the SHARP Program
56. Para 2-12 What section of the 2166-9 will information on SHARP be annotated?
A: Raters will include this information in the following locations: for DA Form 67–10–1, part IV, block c1 (Character); for DA Form 67–10–2, part IV, block d1 (Character); for DA Form 67–10–3, part IV, block c1 (Character); for DA Form 2166–9 series (NCOER), part IV, block c
57. Para 2-12 (K) What must a Rater Document on a ER if any substantiated finding, in an Army or DOD investigation or inquiry about the Soldier is found?
A: (1) Committed an act of sexual harassment or sexual assault;
(2) Failed to report a sexual harassment or sexual assault;
(3) Failed to respond to a complaint or report of sexual harassment or sexual assault; or
(4) Retaliated against a person making a complaint or report of sexual harassment or sexual assault.
58. Para 2-14 (B) Who is responsible for ensuring that the signed and completed NCOER is provided to HQDA and the Rated NCO?
A: The Senior Rater
59. Para 2-14 B (3) What must the Senior Raters consider when evaluating performance?
A: 1 The rated Soldier’s experience.
2. The relative risk associated with the performance.
3. The difficulty of the organization’s mission.
4. The prudence and results of action taken.
5. The adequacy of resources.
6. The overall efficiency of the organization
60. Para 2-15 (A) What does evaluation report reviews provide?
A: the evaluation reporting process, compliance with the policy guidance of this regulation and procedural guidance in DA Pam 623–3, and the accuracy of the completed report
61. Para 2-18 (A) Why should Every NCOER receive an undocumented review by the 1SG, SGM, or CSM?
A: to ensure accountability of Soldiers’ NCOERs and to oversee the performance of junior NCOs
62. Para 2-18 (B) What must supplementary reviewer do?
A: (1) Ensure that the proper rater and senior rater complete the report.
(2) Examine the evaluations rendered by the rater and senior rater to ensure they are clear, consistent, and just in accordance with known facts. Special care will be taken to ensure the specific bullet comments and/or narrative comments support appropriate “FAR EXCEEDED STANDARD”, “EXCEEDED STANDARD”, “MET STANDARD”, and “DID NOT MEET STANDARD” ratings in part IV of the NCOER (see DA Pam 623–3 for definitions)
63. Para 2-18 (E) Can the Reviewer direct that the Rater or Senior Rater Change an evaluation thought to be honest opinions?
A: No; The reviewer may not direct that the rater and/or senior rater change an evaluation.
64. Para 2-19 B (1) What happens if the Rater is no longer eligible to rate the NCO?
A: 1. If the minimum rating period has not been met, the period is nonrated and a new rater will be designated.
2. If the minimum rating period has been met, the senior rater will perform the rater’s function, but only if they feel qualified to rate and have served in the rating chain for 60 or more calendar days
65. Para 2-19 B-3 (A) What happens if a rater or senior rater is suspended?
A: When a rater or senior rater is suspended, the suspended time will be counted as nonrated time on the rated NCO’s NCOER
66. Para 2-19 C (1) What happens in the event of loss, relief, or incapacitation of that rating official for a DA form 1059?
A: a new rater and authenticating official will be designated by the commandant of the school
67. Para 2-19 (D) What happens at Loss of the rated Soldier?
A: 1. The death of a Soldier does not require an evaluation report to be prepared for submission to HQDA.
2. Any previous evaluation report having a “THRU” date prior to the date of a Soldier’s death can still be submitted for processing to the Soldier’s AMHRR. Submission and processing must be accomplished within a 6–month window
68. Para 3-2 (C) What are the two types of evaluation reports?
A: mandatory and optional
69. Para 3-4 What does follow-up counseling with the Support form enhance?
A: it assures a verified communication process throughout the rating period
70. Para 3-4 (B) What things are the Rated NCO better able to do if the Support form is used correctly?
A: (1) Direct and develop their subordinates.
(2) Plan for accomplishing the mission.
(3) Gain valuable information about the organization.
(4) Find better ways to accomplish the mission.
71. Para 3-4 (C) What does performance objectives as the basis for leadership communication enable?
A: the rater and the rated Soldier to identify the most important tasks, priorities, major areas of concern, and responsibilities of the rated Soldier
72. Para 3-4 (C) What are categories of objectives examples that are alternatives for consideration when doing the support forms communications process?
A: 1. Routine objectives
2. Problem solving objectives
3. Innovative objectives
4. Personal development objectives
73. Para 3-4 C (1) What are Routine objectives?
A: They deal with repetitive duties
74. Para 3-4 C (2) What are Problem solving objectives?
A: they deal with problem situations
75. Para 3-4 C (3) What are innovative objectives?
A: They create new or improved methods of operation
76. Para 3-4 C (4) What are Personal development objectives?
A: they further the professional growth of the rated officer, NCO, or their subordinates
77. Para 3-7 B 1 (B) Who will discuss and establish goals that promote/support a healthy workplace environment conducive to the growth and development of the rated NCO?
A: The Rater
78. Para 3-7 B 1 (B) What else must the rater discuss and establish goals for when doing initial evaluation?
A: 1. supporting EO and EEO programs
2. fostering a climate of dignity and respect
3. adhering to the SHARP Program
4. eliminating sexual harassment and sexual assault in their unit
79. Para 3-7 (E) Where will the rater forward both the NCOER and the final DA Form 2166–9–1A to?
A: to the senior rater with their portions completed.
80. Para 3-9 (B) (1) What should the Senior rater do within the first 30 days of the rating period?
A: The senior rater should verify the face-to-face discussion by dating and initialing the DA Form 2166–9–1A
81. Para 3-17 (A) Can Awards and/or special recognition received during the rating period be cited in evaluation comments (for example, “received the Humanitarian Service Medal” or “named the NCO of the Year”)?
A: Yes; unless they were achievements that were for scholastic achievements already annotated on a DA Form1059 which is nonrated time
82. Para 3-17 (D) Are Abbreviations or Acronyms authorized on the NCOER without them being spelled out first?
A: Yes; Authorized abbreviations, brevity codes, and/or acronyms found in AR 25–52 may be used in rating officials’ comments
83. Para 3-17 (D) What Abbreviations or Acronyms are not authorized on the NCOER without them being spelled out first?
A: those found in the Authorized Abbreviations, Brevity Codes, and Acronyms (ABCA) database information on the ABCA database can be found at http://www.apd.army.mil
84. Para 3-18 What Regulation, Chapter and Paragraph prohibits certain language and writing techniques on an NCOER ?
A: AR 623-3 Chapter 3 Paragraph 18
85. Para 3-19 (A) Where on the NCOER will the Rater or Senior Rater comment on a NCOER if the NCO was arrested or charged with a crime?
A: No where; No reference will be made to an incomplete investigation (formal or informal) concerning a Soldier
86. Para 3-19 (C) What is the reason Raters and Senior Raters should not put derogatory comments prior to the findings or finalization of an inquiry?
A: to prevent unjustly prejudicial information from being permanently included in a Soldier’s AMHRR since the charges may later be dropped or an inquiry may find nothing derogatory
87. Para 3-20 (A) What are some examples of prohibited comments for a NCOER?
A:differences relating to race, color, religion, gender, age, sexual orientation, or national origin is prohibited
88. Para 3-20 (C) Can Raters or Senior Raters comment on an accusation made to IG by the Rated NCO that is later found to be an untrue accusation?
A: No; comments cannot be made if the NCO was speaking to any agency that is considered protected communications for example, communications to an Inspector General, member of Congress, a court-martial, or a member of the chain of command designated to receive protected communications
89. Para 3-21 (C)Can comments about marital status be on a NCOER?
A: Only in rare instances are there are exceptions. Examples of when they would be allowed are: “SSG Doe continued his outstanding, selfless service, despite his wife’s severe illness” or “SSG Doe’s intemperate public confrontations with his wife were detrimental to the status as an NCO”.
90. Para 3-25 (A) What items are allowed by AR 600-20 to be mentioned on the NCOER if substantiated by a completed command or other official investigation (for example, CDR’s or commandant’s inquiry, AR 15–6 investigation, EO investigation, and/or investigations by official military or civil authorities)?
A: (1) Criminal acts.
(2) Conviction of a driving under the influence charge.
(3) Acts of sexual misconduct or physical or mental abuse.
(4) Inappropriate or unprofessional personal relationships.
(5) Involvement in extremist organizations and/or activities.
(6) Acts of reprisal.
(7) Behavior that is inconsistent or detrimental to good order, conduct, and discipline.
(8) Activities or behavior otherwise prohibited by AR 600–20
91. Para 3-25 (B) What are the items that require comments on evaluation reports when substantiated by an Army or DOD investigation or inquiry IAW AR 600-20?
A: (1) Substantiated EO complaints.
(2) Substantiated findings of sexual harassment (SH) and/or sexual assault (SA).
(3) Substantiated failure to report a sexual harassment and/or sexual assault.
(4) Substantiated failure to respond to a complaint or report of sexual harassment and/or sexual assault.
(5) Substantiated retaliation against a person making a complaint or report of sexual harassment and/or sexual assault.
92. Para 3-33 What is the primary reference for procedural guidance on preparing evaluation reports?
A: DA Pam 623–3
93. Para 3-40 When is a Change of Rater NCOER mandatory?
A: (1) The rated NCO ceases to serve under the immediate supervision of the rater and minimum rating qualifications have been met.
(2) A rated NCO is reduced to the rank of specialist or below, if minimum rating qualifications have been met. Part I, block c will contain the reduced rank and part I, block d will reflect the effective date of the reduction.
94. Para 3-41 When is an Annual NCOER mandatory?
A: for a rated Soldier upon completion of 1 calendar year of duty, without periods of nonrated time, following the “THRU” date of the last NCOER in the Soldier’s AMHRR
95. Para 3-42 When is an Extended Annual NCOER mandatory?
A: to cover any period of nonrated time since the previous evaluation report when 1 calendar year has elapsed
96. Para 3-43 When is a Change of Duty NCOER mandatory?
A: when a rated Soldier is reassigned to a different principal duty while still serving under the same rater or when he or she is separated from Army service
97. Para 3-55 When is a Relief for Cause NCOER mandatory?
A: when an NCO is relieved for cause
98. Para 3-56 What is a Complete the Record NCOER completed for?
A: may be submitted on a rated NCO who is about to be considered by an HQDA-level selection board, however The rated NCO must not have received a previous NCOER for the current duty position
99. Para 3-57 What is a Senior Rater Option NCOER completed for?
A: when a change in senior rater occurs
100. What should Senior Rater comments convey and in what order of precedence?
A: 1. Promote: when should NCO be promoted
2. Select: Select for school attendance and when should they be selected
3. Assign: What type of position would NCO best serve the Army